I'm using Notion or Evernote for research notes. Guide me: 1) Create notebooks or databases for projects

Prompt

GrokxAI

I'm using Notion or Evernote for research notes. Guide me: 1) Create notebooks or databases for projects

Using Notion for Research Notes

Notion is excellent for research because it's flexible, allowing databases with relations, filters, and views. I'll guide you through creating structured setups for projects. If you're using Evernote, see the section below—it's more linear but still powerful for notebooks.

1. Setting Up Databases for Projects in Notion

Notion uses "pages" and "databases" (like tables, boards, or lists) instead of traditional notebooks. This lets you organize research notes by project with tags, properties, and linked data.

Step-by-Step Setup:

Create a Main Workspace Page:

Open Notion and create a new page (click "+" or use Cmd/Ctrl + N).

Name it "Research Hub" or similar. This will house all your project databases.

Build a Project Database:

Inside the main page, type /database and select "Table - Full page" (or Inline for embedding).

Name it "Projects" or "Research Projects."

Customize properties (columns) for research needs:

Name (default text): Project title, e.g., "Climate Change Study."

Status (select): Options like "Active," "In Progress," "Completed," "Archived."

Tags (multi-select): Categories like "Biology," "History," "Data Analysis."

Start Date and Deadline (date): For timelines.

Related Notes (relation to another database—see below): Link to a separate notes database.

Files/Links (files & media or URL): Attach PDFs, images, or web links.

Summary (text or rich text): Brief overview or key findings.

Add your first project: Click "+" to create a row/entry. Each entry becomes a sub-page where you can add detailed notes, embeds (e.g., Google Docs, YouTube), or toggles for subsections.

Create a Linked Notes Database:

To keep projects modular, make a separate "Notes" database on the same main page (type /database again).

Properties: Title, Project (relation to the Projects database), Type (select: "Article," "Quote," "Data," "Idea"), Date Added, Source (URL or text).

In each note entry, write your research content. Use the relation property to link it back to a specific project—Notion will auto-populate linked notes in the project views.

Enhance with Views and Templates:

In the Projects database, add views (top-right menu):

Board view (Kanban-style) grouped by Status for visual progress.

Timeline view for deadlines.

Gallery view for visual projects with cover images.

Create templates: In the database, click the arrow next to "New" > "New template." Pre-fill with sections like "Key Sources," "Findings," and "Next Steps" to standardize research entries.

Use filters/sorts: E.g., filter notes to show only those related to an active project.

Tips for Research Workflow:

Embed external tools: Drag in PDFs, use /web bookmark for articles, or integrate with tools like Readwise for auto-importing highlights.

Search and AI: Notion's global search finds everything; use Notion AI (if subscribed) to summarize notes or generate outlines.

Collaboration: Share the database with team members for real-time edits.

Example Structure: Main Page → Projects Database (with sub-pages) ↔ Notes Database (linked).

This setup scales well—start with 5-10 properties and expand as needed.

Using Evernote for Research Notes

Evernote is more notebook-based and linear, ideal if you prefer a simple hierarchy without databases. It excels at clipping web content and searching handwritten notes (with Premium).

1. Creating Notebooks for Projects in Evernote

Notebooks act as folders; notes go inside them. Use stacks to group related notebooks.

Step-by-Step Setup:

Create a Main Stack:

In the sidebar, right-click "Notebooks" > "New Stack."

Name it "Research Projects." This organizes all project notebooks.

Build Project Notebooks:

Right-click the stack > "New Notebook."

Name it after your project, e.g., "Climate Change Research."

Repeat for each project: Create one notebook per major project or topic (e.g., "AI Ethics," "Market Analysis").

Inside a notebook, create notes: Click "New Note" for each research item.

Use tags liberally: E.g., #source, #finding, #todo, #2023. Tags let you search across notebooks.

Structure notes: Title them descriptively (e.g., "Key Article: IPCC Report Summary"). Add body text, attachments (PDFs, images), or web clips.

Organize Within Notebooks:

Use sub-notebooks if needed (Evernote doesn't support true sub-notebooks, but you can nest via stacks or just tag heavily).

Create a "Master Index" note in each notebook: List all notes with hyperlinks (right-click note > "Copy Note Link") for easy navigation.

For cross-project links: Use tags like #Project-Climate to filter notes from multiple notebooks.

Tips for Research Workflow:

Web Clipper: Install the browser extension to save articles directly to a specific notebook with tags auto-added.

Search Power: Evernote searches text in images/PDFs (Premium). Use saved searches, e.g., "notebook:Climate tag:#source."

Templates: In the note editor, save reusable formats (e.g., a note with sections for "Summary," "Quotes," "Links").

Mobile Sync: Great for on-the-go research; scan documents via the app.

Example Structure: Research Projects Stack → Notebook: Project X → Notes: Article1, DataSheet, Ideas.

Evernote is best for quick capture; if you need more relations (like linking notes across projects), Notion might suit better long-term.

If you share more details (e.g., your research type or specific pain points), I can refine this guide!

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MistralMistral AI

I'm using Notion or Evernote for research notes. Guide me: 1) Create notebooks or databases for projects

Certainly! Both Notion and Evernote are powerful tools for organizing research notes, but they have different strengths and structures. Below, I'll guide you through creating notebooks or databases for projects in both platforms.

Using Notion

Notion is highly flexible and allows you to create databases that can be customized to fit your needs. Here’s how you can set up a database for your research projects:

Create a New Page:

Open Notion and click on the "+ New" button.

Select "Page" to create a new page.

Create a Database:

Inside your new page, click on the "+ Add a block" button.

Choose "Database" and then select the type of database you want (e.g., Table, Kanban, Calendar, List, or Gallery).

Customize Your Database:

Add columns or properties relevant to your research. For example:

Title: Name of the project or note.

Tags: Keywords or categories.

Date: Date of creation or last update.

Status: Current status of the project (e.g., In Progress, Completed).

Notes: Detailed notes or summaries.

Attachments: Files or links related to the project.

Add Entries:

Click on the "+ New" button within the database to add new entries.

Fill in the properties for each entry.

Organize and Filter:

Use filters and sorts to organize your entries. For example, you can filter by tags or status.

Create views to see your data in different formats (e.g., Table view for detailed information, Kanban view for project status).

Using Evernote

Evernote is more structured around notebooks and notes, making it straightforward for organizing research. Here’s how you can set up notebooks for your research projects:

Create a Notebook:

Open Evernote and click on the "+ New Notebook" button.

Name your notebook (e.g., "Research Projects").

Create Notes:

Inside your notebook, click on the "+ New Note" button.

Title your note and add content related to your research.

Use Tags:

Add tags to your notes to categorize them. For example:

Project Name: Name of the project.

Topic: Specific topic within the project.

Status: Current status of the note (e.g., In Progress, Completed).

Organize with Stacks:

If you have multiple notebooks, you can group them into stacks. For example, create a stack called "Research" and add your "Research Projects" notebook to it.

Attach Files:

Attach relevant files, images, or links to your notes.

Use the "Attach" button to add files from your computer or cloud storage.

Search and Filter:

Use Evernote’s powerful search functionality to find notes quickly.

Filter notes by tags, notebooks, or specific keywords.

Tips for Both Platforms

Consistency: Use a consistent naming convention for your notes and tags to make it easier to find information later.

Regular Updates: Keep your notes and databases updated regularly to ensure they remain useful.

Backup: Regularly back up your notes to avoid losing important information.

By following these steps, you can effectively organize your research notes in both Notion and Evernote, making it easier to manage and retrieve information as needed.

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This comparison was generated using the SNEOS AI Comparison ToolPublished: October 15, 2025 | Models: Grok, Mistral