Certainly! Below is a comprehensive GDPR-compliant privacy policy tailored for AI companies. This template can be customized to your specific business, services, and data processing activities.

---

Privacy Policy

Last Updated: [Date]

1. Introduction

[Company Name] ("we," "our," "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you use our AI products and services, in compliance with the EU General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679).

Please read this policy carefully to understand our views and practices regarding your personal data and how we will treat it.

2. Data Controller

[Company Name]
Registered Address: [Address]
Contact Email: [Email Address]
Data Protection Officer (DPO): [Name and Contact]

We are the data controller responsible for your personal data.

3. Personal Data We Collect

We may collect and process the following data about you:

• Identity Data: name, username, date of birth, gender.


• Contact Data: email address, postal address, phone number.


• Technical Data: IP address, device type, browser type, operating system, log information, cookies data.


• Usage Data: interaction with our AI services, including input data, outputs generated, preferences, and settings.


• Communication Data: correspondence you send to us or we send to you.

Special Categories of Personal Data:
If our AI services process any special categories of data (e.g., health data), we will obtain explicit consent or ensure another lawful basis applies.

4. How We Collect Your Personal Data

• Directly from you when you use our website, services, or communicate with us.


• Automatically through cookies and similar technologies.


• From third parties such as analytics providers or public sources, when applicable.

5. Purposes and Legal Bases for Processing

We process your personal data for the following purposes and based on the corresponding legal bases:

Purpose	Legal Basis
To provide and maintain our AI services	Performance of a contract with you
To manage your account and provide support	Performance of a contract; Legitimate interests
To improve and develop our AI models and services	Legitimate interests (research and development)
To communicate with you, including marketing (if consented)	Consent or Legitimate interests
To comply with legal obligations	Legal obligation

Where you have given consent (e.g., for marketing), you may withdraw it at any time.

6. Sharing and Disclosure of Personal Data

We do not sell your personal data. We may share your personal data with:

• Service providers and partners who perform services on our behalf, under confidentiality agreements.


• Legal authorities if required by law or to protect our rights.


• In case of a merger, acquisition, or sale of assets, personal data may be transferred as part of the transaction.

Where applicable, we ensure that third parties provide sufficient guarantees of GDPR compliance.

7. International Transfers

If personal data is transferred outside the European Economic Area (EEA), we will ensure appropriate safeguards, such as Standard Contractual Clauses or adequacy decisions, are in place to protect your data.

8. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy, including legal, accounting, or reporting requirements. Retention periods vary depending on the data type and legal obligations.

9. Your Rights under GDPR

Under GDPR, you have the following rights:

• Right to Access: Request confirmation of whether your personal data is processed and obtain a copy.


• Right to Rectification: Correct inaccurate or incomplete data.


• Right to Erasure ("Right to be Forgotten"): Request deletion of your personal data under certain conditions.


• Right to Restrict Processing: Limit how we use your data in specific circumstances.


• Right to Data Portability: Receive your data in a structured, commonly used format.


• Right to Object: Object to processing based on legitimate interests or direct marketing.


• Rights related to Automated Decision-Making: Including profiling, you have the right not to be subject to solely automated decisions with significant effects unless safeguards are in place.

To exercise your rights, please contact us at [contact email].

We will respond to requests within one month as required by GDPR. In some cases, this period may be extended if requests are complex.

10. Security Measures

We implement appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage. This includes encryption, access controls, secure servers, and regular security assessments.

11. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience, analyze usage, and provide personalized content. You can manage your cookie preferences through your browser settings or our cookie banner.

For more details, please see our [Cookie Policy] (link).

12. Children’s Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children under 16. If you believe we have collected such data, please contact us to request deletion.

13. Changes to This Privacy Policy

We may update this policy from time to time to reflect changes in our practices or legal requirements. When we do, we will revise the date at the top and notify you where appropriate.

14. Contact Us

If you have questions or concerns about this privacy policy or our GDPR compliance, please contact:

[Company Name]
Attn: Data Protection Officer
[Address]
Email: [Email]
Phone: [Phone number]

You also have the right to lodge a complaint with a supervisory authority in your EU member state if you believe your rights under the GDPR have been violated.

---

Disclaimer: This privacy policy template is provided for general informational purposes and does not constitute legal advice. We recommend consulting with a qualified GDPR/privacy law expert to tailor this policy to your company’s specific context.

---

If you would like, I can also help you draft additional documents such as a Data Processing Agreement (DPA) or Terms of Service. Let me know!

Of course. Here is a comprehensive privacy policy template specifically designed for an AI company, with a strong emphasis on GDPR compliance.

Important Disclaimer: This is a template and should be considered a starting point. It is strongly recommended that you consult with a qualified legal professional to review and customize this policy based on your specific data processing activities, the nature of your AI models, and your exact business model (e.g., B2B, B2C, generative AI, predictive analytics).

---

[Your AI Company Name] Privacy Policy

Last Updated: [Date]

1. Introduction

Welcome to [Your AI Company Name] ("we," "our," or "us"). We develop and provide artificial intelligence (AI) solutions, including [Briefly describe your services, e.g., generative AI platforms, predictive analytics tools, AI-powered chatbots] (collectively, the "Services").

We are committed to protecting your privacy and handling your data in an open and transparent manner. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you interact with our Services, website, and platform.

This policy is crafted in accordance with the EU General Data Protection Regulation (GDPR) and other applicable data protection laws. It outlines your rights and our obligations concerning your personal data.

2. Who We Are (Data Controller)

For the purposes of the GDPR, [Your AI Company Name], with a registered office at [Your Address], is the "data controller" of your personal data. This means we determine the purposes and means of the processing.

3. The Data We Collect About You

We may collect, use, store, and transfer different kinds of personal data, which we have grouped together as follows:

• Identity Data: First name, last name, username or similar identifier, title.


• Contact Data: Billing address, delivery address, email address, and telephone numbers.


• Technical Data: Internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our Services.


• Profile Data: Your username and password, your preferences, feedback, and survey responses.


• Usage Data: Information about how you use our Services, including the prompts you input, the outputs generated by our AI, and your interaction with the platform.


• Marketing and Communications Data: Your preferences in receiving marketing from us and our third parties and your communication preferences.

We also collect, use, and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data is not considered personal data as it does not directly or indirectly reveal your identity.

Special Category Data: Our Services are not intended to process "special categories" of personal data (e.g., data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health, or data concerning a person's sex life or sexual orientation). You must not provide this type of data to our AI models. If we become aware that we have inadvertently received such data, we will take immediate steps to delete it, unless we are required by law to retain it.

4. How We Use Your Personal Data

We will only use your personal data when the law allows us to. Our primary lawful bases for processing are:

• Performance of a Contract: To fulfill our obligations under a contract with you (e.g., to provide you with the Services you have subscribed to).


• Legitimate Interests: To operate and improve our business and Services, where your interests and fundamental rights do not override those interests.


• Consent: In specific situations where we have asked for your explicit consent (e.g., for certain marketing communications). You can withdraw your consent at any time.


• Legal Obligation: To comply with legal or regulatory requirements.

The table below describes our processing purposes and the lawful bases we rely on.

Purpose/Activity	Type of Data	Lawful Basis for Processing
To register you as a new customer	Identity, Contact	Performance of a Contract
To deliver our Services, including AI processing	Identity, Contact, Profile, Usage	Performance of a Contract, Legitimate Interests (to improve our AI models)
To manage our relationship with you (e.g., notify of changes)	Identity, Contact, Profile, Marketing	Performance of a Contract, Legal Obligation
To administer and protect our business and website	Identity, Contact, Technical	Legitimate Interests (for running our business, network security)
To use data analytics to improve our website, AI models, and user experience	Technical, Usage	Legitimate Interests (to define types of customers for our services, to keep our website updated and relevant)
To make suggestions and recommendations to you about services that may be of interest	Identity, Contact, Technical, Usage, Profile	Legitimate Interests or Consent (depending on the context)

5. AI Model Training and Data Usage

A key aspect of our Services involves the continuous improvement of our AI models. We want to be transparent about how your data is used in this context.

• Training Data: Our AI models are trained on large datasets, which may include publicly available information and data you provide through your use of the Services (such as prompts and generated outputs).


• Anonymization and Aggregation: For the purpose of model training and improvement, we typically anonymize and aggregate user data. This process is designed to remove any identifiers that could link the information back to you personally.


• Human Review: In some cases, inputs and outputs may be reviewed by our trained personnel or trusted third-party vendors to ensure quality, safety, and to improve the AI's performance. These reviewers are bound by strict confidentiality obligations.


• Your Control: You may have options to opt-out of having your data used for model training. Please see the "Your Data Protection Rights" section below or contact us at [GDPR Request Email Address].

6. Data Sharing and International Transfers

We may share your personal data with the following parties:

• Service Providers: Third-party vendors who provide services on our behalf (e.g., cloud hosting, data storage, payment processing, customer support, and AI model evaluation). These providers are bound by contractual obligations to keep personal data confidential and use it only for the purposes we specify.


• Professional Advisers: Lawyers, bankers, auditors, and insurers.


• Authorities: Where required by law or to protect our rights.

International Transfers: We operate globally and may transfer your personal data outside the European Economic Area (EEA). When we do, we ensure a similar degree of protection is afforded to it by using one of the following safeguards:

• Transferring data to countries deemed to provide an adequate level of protection.


• Using specific contracts (the European Commission's Standard Contractual Clauses) approved for use in the UK and EEA which give personal data the same protection it has in these regions.

You can contact us for details of the specific mechanisms we use.

7. Data Security

We have implemented appropriate technical and organizational security measures designed to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. These include encryption, access controls, and secure development practices.

8. Data Retention

We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the data and the potential risk of harm from unauthorized use or disclosure.

9. Your Data Protection Rights Under GDPR

Under the GDPR, you have the following rights:

• Right of Access: You can request a copy of the personal data we hold about you.


• Right to Rectification: You can request correction of inaccurate or incomplete data.


• Right to Erasure ("Right to be Forgotten"): You can request the deletion of your personal data under certain circumstances.


• Right to Restrict Processing: You can request that we suspend the processing of your personal data.


• Right to Data Portability: You can request a machine-readable copy of your data to transfer to another service.


• Right to Object: You can object to processing based on our legitimate interests.


• Rights related to Automated Decision-Making: You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. (We will inform you if any of our Services involve such processing).

To exercise any of these rights, please contact us using the details in Section 11.

10. Cookies and Similar Technologies

Our website uses cookies and similar tracking technologies to distinguish you from other users. This helps us provide you with a good experience and allows us to improve our site. You can set your browser to refuse all or some browser cookies, but this may impair website functionality.

11. Contact Us & Data Protection Officer

If you have any questions about this privacy policy or our privacy practices, or to exercise your data protection rights, please contact us at:

Email: [privacy@yourcompany.com]
Postal Address: [Your Company Address, Attn: Data Privacy]

We have appointed a Data Protection Officer (DPO) who is responsible for overseeing questions in relation to this privacy policy. If you wish to contact our DPO directly, please email [dpo@yourcompany.com].

12. Complaints

You have the right to